Online Recruitment Basics

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{{page.name: E-Recruitment Portal: Register an applicant - Subscribe-HR Wiki}}
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{{page.name: E-Recruitment Portal: Registering an applicant - Subscribe-HR Wiki}}
 
{{page.head: Online Recruitment Basics}}
 
{{page.head: Online Recruitment Basics}}
  
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__TOC__
 
  
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== Recruitment Portal ==
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==Recruitment Portal==
  
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The Recruitment Portal is setup for applicants to register their interest and apply for advertised jobs. The steps the applicant goes through are listed below.
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The Recruitment Portal is setup for applicants to register their interest and apply for advertised jobs.
  
  
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=== Recruitment Portal Links
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===Recruitment Portal Links===
  
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At the top of the Portal is three main links to select which are explained in the below table.
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At the top of the Portal are web links which are selectable, that are explained in the below table.
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<br>
+
 
<table border="1" width="700px" id="table1" cellspacing="0">
 
<table border="1" width="700px" id="table1" cellspacing="0">
 
<tr>
 
<tr>
Line 20: Line 18:
 
<tr>
 
<tr>
 
<td width="232">Jobs</td>
 
<td width="232">Jobs</td>
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<td width="458"> Links to all Jobs listed on the Portal</td>
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<td width="458"> Links to all Vacancies listed on the Portal</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
−
<td height="23" width="232">Login </td>
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<td height="23" width="232">Login </td>
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<td height="23" width="458">Takes the applicant to the login page</td>
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<td height="23" width="458">Takes the applicant to the login page</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
−
<td height="23" width="232">Expressions of Interest. </td>
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<td height="23" width="232">Job Alert </td>
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<td height="23" width="458">Takes the applicant to a New Profile either as an applicant or a Recruiter</td>
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<td height="23" width="458">Takes the applicant to a Profile Alert to add a new Job Alert.</td>
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</tr>
+
</tr>
 +
<tr>
 +
<td height="23" width="232">Company Logo </td>
 +
<td height="23" width="458">Selecting the Company Logo shows a link to all Vacancies listed on the Portal.</td>
 +
</tr>
 
</table>
 
</table>
  
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=== Signup as an Applicant===
 
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There are two main pathways to the Login page to Signup on the system.
 
  
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# Opening a Vacancy and clicking Apply.
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===Recruitment Portal Vacancy Summary===
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# Clicking the Login link at the Top of the Page.
+
  
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=== The Login Page ===
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The Vacancy listings have sections that are repeated for all Vacancies listed on the portal. A line is drawn across the page to seperate each vacancy that is listed. The Vacancy listing sections are described in the below table.
 +
<br>
 +
<table border="1" width="700px" id="table3" cellspacing="0">
 +
<tr>
 +
<td width="232"><b><font face="Arial" size="2">Section Name</font></b></td>
 +
<td width="458"><b><font face="Arial" size="2">Description</font></b></td>
 +
</tr>
 +
<tr>
 +
<td width="232">Job Title</td>
 +
<td width="458">An Active Hyperlink to the full Job Listing.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Bullet Points</td>
 +
<td width="458">These are three text fields loaded from the Vacancy with a maximum length of 80
 +
 
 +
characters each.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Salary</td>
 +
<td width="458">This is the Vacancy listed minimum and maximum values of Salary.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Employment Type</td>
 +
<td width="458">This is the Vacancy employment type.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Vacancy Summary</td>
 +
<td width="458">This is a long text field loaded from the Vacancy with a maximum length of 500
 +
 
 +
characters.</td>
 +
</tr>
 +
</table>
 +
 
 +
 
 +
===The Login Page===
  
−
The main fields of the login page are described in the below Table.
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The Login page is a direct way an applicant can return to the system, once they have registered.
 +
# Select the <b>Login</b> link at the Top of the Page.
 +
# View the Login Page displayed enter the email address and password.
 +
# Select the <b>Login</b> button.
 +
<br>
 +
The main fields of the login page are described in the below table.
 
<table border="1" width="700px" id="table3" cellspacing="0">
 
<table border="1" width="700px" id="table3" cellspacing="0">
 
<tr>
 
<tr>
Line 47: Line 85:
 
</tr>
 
</tr>
 
<tr>
 
<tr>
−
<td width="232">Login</td>
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<td width="232">Email</td>
 
<td width="458">The email address that is to be used to signup</td>
 
<td width="458">The email address that is to be used to signup</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
 
<td width="232">Password</td>
 
<td width="232">Password</td>
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<td width="458">The Password that can be used once signup has occured</td>
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<td width="458">The Password that can is to be used once Registration has occurred</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
−
<td width="232">Reset Password</td>
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<td width="232">Recover</td>
 
<td width="458">Gives the Applicant the option to reset their password if lost or forgotten.</td>
 
<td width="458">Gives the Applicant the option to reset their password if lost or forgotten.</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
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<td width="232">Signup</td>
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<td width="232">Login Button</td>
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<td width="458">The Signup Link to Begin the signup process.</td>
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<td width="458">The Link to submit the username and password that has been entered.</td>
 
</tr>
 
</tr>
 
</table>
 
</table>
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<br>
 
  
  
 +
===Application Page===
  
 +
There are two ways to get started, you can select '''Apply''' button on the Summary section. You can also open the Job Description by selecting the '''Find out more''' link and then selecting the '''Apply''' button at the bottom of the page. Your email address will be validated and either link to an existing profile or request the registration of a new profile.
 +
# Select <b>Apply</b> link on the Summary Page or in the Job Description Page.
 +
# Enter your email address that you will use to login and receive email correspondence.
 +
# If required click the Privacy Policy link and read the company Privacy Policy.
 +
# Select <b>Begin</b> to start the registration process.
 +
If the email address is found in the system. The message "This email address is already taken." will appear.
  
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# Clicking the Signup link on the Login Page
 
  
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=== Recruitment Portal Vacancy Summary ===
+
===Password Reset===
 +
 
 +
If an applicant forgets or loses their password they can issue a password reset with the following steps. Their is a captcha feature
 +
 
 +
to prevent spammers bots getting access to the system.
 +
# Select <b>Recover</b> from the Login Page.
 +
# View the Reset Password Page.
 +
# Enter the email address used on the profile.
 +
# Type the text in the captcha box.
 +
# If required, listen to the text by selecting the speaker icon.
 +
# Select <b>Send a new password</b>
 +
# The email address will then be verified and a new password sent to the address entered.
 +
 
 +
 
 +
===General Information fields explained===
 +
 
 +
The General Information is the next page to display once the email address has been verified. Please note that Live Validations are available on all fields on request. As Standard, live validation is performed on: "E-mail" and "Password" fields. The below table explains the fields that are visible on this page.
  
−
The Vacancy listings have three main sections that are repeated for all Vacancies listed on the portal.  A line is drawn across the page to seperate each vacancy that is listed.
 
−
The Vacancy listing sections are described in the below table.
 
−
 
−
<br>
 
 
<table border="1" width="700px" id="table3" cellspacing="0">
 
<table border="1" width="700px" id="table3" cellspacing="0">
 
<tr>
 
<tr>
−
<td width="232"><b><font face="Arial" size="2">Section Name</font></b></td>
+
<td width="232"><b><font face="Arial" size="2">Field Name</font></b></td>
 
<td width="458"><b><font face="Arial" size="2">Description</font></b></td>
 
<td width="458"><b><font face="Arial" size="2">Description</font></b></td>
 
</tr>
 
</tr>
 +
<tr>
 +
<td width="232">Title</td>
 +
<td width="458">Applicants Title</td>
 +
</tr>
 +
<tr>
 +
<td width="232">First Name</td>
 +
<td width="458">First name of the applicant. (Live Validation)</td>
 +
</tr>
 
<tr>
 
<tr>
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<td width="232">Job Title</td>
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<td height="23" width="232">Surname</td>
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<td width="458">An Active Hyperlink to the full Job Listing.</td>
+
<td height="23" width="458">Surname of the applicant. (Live Validation)</td>
 +
</tr>
 +
<tr>
 +
<td width="232">E-mail</td>
 +
<td width="458">E-mail address of the applicant. (Live Validation)</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
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<td height="23" width="232">Date Stamp</td>
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<td width="232">Password</td>
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<td height="23" width="458">Shows the Day Date and Time the Job was Loaded</td>
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<td width="458">The password the applicant chooses to use. A password Strength inidicator is
 +
 
 +
shown.</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
−
<td width="232">Bullet Points</td>
+
<td width="232">Confirm</td>
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<td width="458">These are three text fields loaded from the Vacancy with a maximum length of 80 characters each.</td>
+
<td width="458">A repeat of the password field to validate the password.</td>
 
</tr>
 
</tr>
−
<tr>
+
</table>
−
<td width="232">Vacancy Summary</td>
+
 
−
<td width="458">This is a long text field loaded from the Vacancy with a maximum length of 500 characters.</td>
+
 
 +
===Resume and LinkedIn Registration===
 +
 
 +
Once the General Information has been entered a pop-up displays asking for a Resume or LinkedIn Profile. The Resume is a Mandatory field for a Standard system.
 +
# Select the <b>Choose File</b> Link to select the Resume file from disk.
 +
# Select the <b>LinkedIn</b> icon to register via LinkedIn.
 +
# View a pop-up page to login to LinkedIn.
 +
# Fill in the Login details for LinkedIn username and password.
 +
# Select <b>Allow Access</b>
 +
# LinkedIn details will automatically be passed using the LinkedIn API to populate the below fields in Subscribe-HR. (General Details and the Current Job for the Applicant).
 +
# A message will be displayed, "your work history and education have been copied from LinkedIn to your profile."
 +
# A link will be displayed, Click this message to see what have been imported through LinkedIn.
 +
 
 +
The Below table lists all the fields that are populated by the LinkedIn API.
 +
 
 +
<table border="1" width="700px" id="table3" cellspacing="0">
 +
<tr>
 +
<td width="232"><b><font face="Arial" size="2">Field Name</font></b></td>
 +
<td width="458"><b><font face="Arial" size="2">Description</font></b></td>
 +
</tr>
 +
<tr>
 +
<td width="232">Name</td>
 +
<td width="458">The Applicants first name</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Surname </td>
 +
<td width="458">The Applicants Surname</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Photo</td>
 +
<td width="458">The Applicants main page photo</td>
 +
</tr>
 +
<tr>
 +
<td height="23" width="232">LinkedIn URL</td>
 +
<td height="23" width="458">The External Web Address of the Applicants LinkedIn Profile</td>
 
</tr>
 
</tr>
−
</table>
+
<tr>
−
<br>
+
<td height="23" width="232">Company Name</td>
 +
<td height="23" width="458">The name of the company the applicant worked for.</td>
 +
</tr>
 +
<tr>
 +
<td height="23" width="232">Industry</td>
 +
<td height="23" width="458">The Industry of the company the applicant worked for.</td>
 +
</tr>
 +
<tr>
 +
<td height="23" width="232">Company Size</td>
 +
<td height="23" width="458">The name of employees at the company the applicant worked for.</td>
 +
</tr>
 +
<tr>
 +
<td height="23" width="232">Position Date Range</td>
 +
<td height="23" width="458">The date range over which the applicant was employed</td>
 +
</tr>
 +
<tr>
 +
<td height="23" width="232">Education Insitution</td>
 +
<td height="23" width="458">The name of the Education Instition the applicant attended.</td>
 +
</tr>
 +
<tr>
 +
<td height="23" width="232">Education Date Range </td>
 +
<td height="23" width="458">The date range of attendance at the Education Instition</td>
 +
</tr>
 +
</table>

Latest revision as of 05:40, 20 July 2022


Recruitment Portal

The Recruitment Portal is setup for applicants to register their interest and apply for advertised jobs.


Recruitment Portal Links

At the top of the Portal are web links which are selectable, that are explained in the below table.

Link Name Description
Jobs Links to all Vacancies listed on the Portal
Login Takes the applicant to the login page
Job Alert Takes the applicant to a Profile Alert to add a new Job Alert.
Company Logo Selecting the Company Logo shows a link to all Vacancies listed on the Portal.


Recruitment Portal Vacancy Summary

The Vacancy listings have sections that are repeated for all Vacancies listed on the portal. A line is drawn across the page to seperate each vacancy that is listed. The Vacancy listing sections are described in the below table.

Section Name Description
Job Title An Active Hyperlink to the full Job Listing.
Bullet Points These are three text fields loaded from the Vacancy with a maximum length of 80 characters each.
Salary This is the Vacancy listed minimum and maximum values of Salary.
Employment Type This is the Vacancy employment type.
Vacancy Summary This is a long text field loaded from the Vacancy with a maximum length of 500 characters.


The Login Page

The Login page is a direct way an applicant can return to the system, once they have registered.

  1. Select the Login link at the Top of the Page.
  2. View the Login Page displayed enter the email address and password.
  3. Select the Login button.


The main fields of the login page are described in the below table.

Field Name Description
Email The email address that is to be used to signup
Password The Password that can is to be used once Registration has occurred
Recover Gives the Applicant the option to reset their password if lost or forgotten.
Login Button The Link to submit the username and password that has been entered.


Application Page

There are two ways to get started, you can select Apply button on the Summary section. You can also open the Job Description by selecting the Find out more link and then selecting the Apply button at the bottom of the page. Your email address will be validated and either link to an existing profile or request the registration of a new profile.

  1. Select Apply link on the Summary Page or in the Job Description Page.
  2. Enter your email address that you will use to login and receive email correspondence.
  3. If required click the Privacy Policy link and read the company Privacy Policy.
  4. Select Begin to start the registration process.

If the email address is found in the system. The message "This email address is already taken." will appear.


Password Reset

If an applicant forgets or loses their password they can issue a password reset with the following steps. Their is a captcha feature

to prevent spammers bots getting access to the system.

  1. Select Recover from the Login Page.
  2. View the Reset Password Page.
  3. Enter the email address used on the profile.
  4. Type the text in the captcha box.
  5. If required, listen to the text by selecting the speaker icon.
  6. Select Send a new password
  7. The email address will then be verified and a new password sent to the address entered.


General Information fields explained

The General Information is the next page to display once the email address has been verified. Please note that Live Validations are available on all fields on request. As Standard, live validation is performed on: "E-mail" and "Password" fields. The below table explains the fields that are visible on this page.

Field Name Description
Title Applicants Title
First Name First name of the applicant. (Live Validation)
Surname Surname of the applicant. (Live Validation)
E-mail E-mail address of the applicant. (Live Validation)
Password The password the applicant chooses to use. A password Strength inidicator is shown.
Confirm A repeat of the password field to validate the password.


Resume and LinkedIn Registration

Once the General Information has been entered a pop-up displays asking for a Resume or LinkedIn Profile. The Resume is a Mandatory field for a Standard system.

  1. Select the Choose File Link to select the Resume file from disk.
  2. Select the LinkedIn icon to register via LinkedIn.
  3. View a pop-up page to login to LinkedIn.
  4. Fill in the Login details for LinkedIn username and password.
  5. Select Allow Access
  6. LinkedIn details will automatically be passed using the LinkedIn API to populate the below fields in Subscribe-HR. (General Details and the Current Job for the Applicant).
  7. A message will be displayed, "your work history and education have been copied from LinkedIn to your profile."
  8. A link will be displayed, Click this message to see what have been imported through LinkedIn.

The Below table lists all the fields that are populated by the LinkedIn API.

Field Name Description
Name The Applicants first name
Surname The Applicants Surname
Photo The Applicants main page photo
LinkedIn URL The External Web Address of the Applicants LinkedIn Profile
Company Name The name of the company the applicant worked for.
Industry The Industry of the company the applicant worked for.
Company Size The name of employees at the company the applicant worked for.
Position Date Range The date range over which the applicant was employed
Education Insitution The name of the Education Instition the applicant attended.
Education Date Range The date range of attendance at the Education Instition
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