Incidents

Workplace Incidents involving an Employee

The Employee Incident log allows you to log and report on incidents in the workplace. The Incident can be linked to an Employee Absence.

After logging into the Subscribe-HR HCM Platform, select "HUMAN RESOURCES" on the left hand side from the navigation area.
Select the Employee folder.
Select the desired employee.
Select the Incidents sub-folder from the left side menu.
Select the [Add New Record] button.
Fill in the fields.
Select the Save button.

Mandatory fields are marked in bold, the record will not be saved unless mandatory fields are filled in first.

Field Name	Description
Cleared	Check if the Incident has been adequately resolved
Cleared Date	The Date the Incident is reported as being resolved.
Type	The Incident type
Time of Incident	The Date and Time the incident occurred
Reported Date	The Date the Incident was first reported
Body Part	If a body part was injured which body part
Department	Which department the incident occurred in
Location	Which location the incident occurred in
Witnessed	Was the incident witnessed
Witness	The name of the witness
Name of Illness or Description of Injury?	Description of the incident
What was being done at time of Injury?	Description of what task / activity the employee was performing at the time of the incident.
What went wrong?	Description of what went wrong
Additional Comment	Comments
Absent	Was the employee absent due to this incident
Absent From	The From date of the absence
Absent To	The To date of the absence
Initial Treatment	Select the initial treatment that was provided to the employee. If no appropriate treatment can be found in the drop down please add this value using the Code Library. Select Maintenance, Select Code Library and search for Employee Incident Initial Treatment
Were correct procedures being followed?	Select Yes or No if company procedures were followed.
Notes	Any notes on the incident
Work Cover Notified	Select if Work Cover were notified
Work Cover Notified Date	Enter the date that Work Cover were notified
Related Hazard	Select any reported related hazard if one exists
Attachments